Registrar's Office


When do you need to go to the Office of the University Registrar?
Applying for Enrolment
Adding of Courses
Changing of Courses/Schedule
Cross-Enrolment
Filing a Leave of Absence
Transfer of Students
Crediting of Courses
Completion of Incomplete Grades
Dropping of Course/s
Applying for Extension of Stay/Renewal of Visas for Foreign Students
Applying for Graduation
Applying for Documents


Applying for Enrolment

A. Undergraduate Students
  1. Go to the assigned room for academic advisement
  2. Pay the fees at the Cashier's Office
  3. Have the Official Receipt ( O.R.) Number recorded at the Accounting Office
  4. Secure classcards from the Office of the University Registrar
  5. Have the School ID validated at the Office of Student Affairs & Student Services

B. Graduate Students
  1. Proceed to assigned academic department for academic advisement
  2. Have the fees assessed at the Accounting Office
  3. Pay the fees at the Cashier's Office
  4. Have the Official Receipt (O.R.) Number recorder at the Accounting Office
  5. Secure classcards from the Office of the University Registrar
  6. Have the School ID validated at the Office of Student Affairs & Student Services

Adding of Courses

A. Undergraduate (Irregular) Students
  1. Look at the posted Courses Offered and copy the course/s to be added on the Registration Form
  2. Enlist at the Office of the University Registrar (OUR)
  3. Have the fees assessed at the Accounting Office
  4. Wait for the print-out of the Registration Form at the OUR
  5. Pay the fees at the Cashier's Office
  6. Have the Official Receipt (O.R.) Number recorded at the Accounting Office
  7. Secure classcard/s from the Office of the University Registrar

B. Graduate Students
  1. Secure a Registration Form from the academic department concerned
  2. Look at the posted Courses Offered and copy the course/s to be added on the Registration Form
  3. Have the course/s approved by the department head concerned
  4. Enlist in the department where course/s is/are offered
  5. Have the fees assessed
  6. Pay the fees at the Cashier's Office
  7. Have the Official Receipt (O.R.) Number recorded at the Accounting Office
  8. Secure classcard/s from the Office of the University Registrar

Changing of Courses/Schedule

  1. Secure another copy of the Registration Form from the academic department head concerned
  2. Copy the courses/s to be changed on the new Registration Form (For example – ED 503 in lieu of EDM 503)
  3. Have the Registration Form signed by the Academic Adviser
  4. Bring the Registration Form to the Office of the University Registrar and ask the assistance of the staff in-charge for the changes made
  5. Have the additional fees assessed
  6. Pay at the Cashier's Office
  7. Have the Official Receipt (O.R.) Number recorded at the Accounting Office
  8. Secure classcard/s from the Office of the University Registrar

Cross-Enrolment

For PNU Students:
  1. Present at Window 3 the Schedule of Classes from the Host School where you will cross- enroll
    • Cross-Enrollment is allowed for minor subjects only. If major subjects (for graduating students only) get approval from the Department Head.
    • Cross-Enrollees are allowed to take a maximum of 3 subjects per term (9 units) only.
  2. Secure a Permit to Cross-Enroll at Window 3, Office of the University Registrar. Fill-out the form in triplicate legibly
  3. Secure the signature of the Dean of Student Affairs & Student Services
  4. Secure the signature of the University Registrar through the Cross-Enrollment Coordinator at Window 3
  5. Submit Permit to Cross-Enroll to the Office of the University Registrar through the Cross-Enrollment Coordinator of the Host School
  6. Submit to the Home School copy of the Permit to Cross-Enroll signed by the Registrar of the Host School at Window 3

For Non-PNU Students:
Undergraduate Level
  1. Submit the Permit to Cross-Enroll from Home School at Window 3 of the Office of the University Registrar, PNU
  2. Secure Registration Form at Window 3
  3. Fill-out legibly the Registration Form. Indicate the Year & Section of the class where you will join. Follow the steps for enrolment
  4. Submit the Registrar's Copy of the Registration Form at Window 3

Graduate Level
  1. See the Department Head concerned for advising and issuance of Registration Form
  2. Submit Permit to Cross-Enroll from Home School together with the Registrar's Copy of the Registration Form at Window 3 of the Office of the University Registrar

  • Tuition & Miscellaneous Fees (Except Laboratory Fee) for PNU Students
    • SMI-IC Member Schools : PNU Rate
    • Other Public/Private Schools : Host School Rate

  • Laboratory Fee for PNU and Non-PNU Students
    • SMI-IC Member Schools : Host School Rate

Members of the South Manila
Inter-Institutional Consortium (SMI-IC)

  1. Adamson University
  2. De La Salle University - Manila
  3. De La Salle - College of St. Benilde
  4. Emilio Aguinaldo College
  5. Lyceum of the Philippines University
  6. Philippine Christian University
  7. Philippine Normal University
  8. Philippine Women's University
  9. St. Paul's University - Manila
  10. St. Scholastica's College
  11. University of the Philippines - Manila

Filing a Leave of Absence

  1. Secure a Leave of Absence (LOA) Form from the Office of the Dean of Student Affairs and Student Services
  2. Fill up the form in quadruplicate (one copy each for the student, the department head, the OSASS, and the Office of the University Registrar) and have it signed by a Guidance Counselor at OSASS and by the OSASS Dean
  3. Have the form signed by the University Registrar Students are allowed to go on leave only for one year

Transfer of Students

  1. Secure and accomplish an Application for Document/s Form from Window 5 of the Office of the University Registrar
  2. Pay at the Cashier's Office
  3. Secure and accomplish a General Clearance Form from the Accounting Office
  4. Have the General Clearance Form signed by the offices concerned, i.e., Accounting Office, University Library, and the OSASS
  5. Submit Application for Document/s Form together with the signed General Clearance Form and O.R. to Window 5 of the OUR

Crediting of Courses

An ETEEAP (Expanded Tertiary Education Equivalency and Accreditation Program) applicant should bring all necessary papers needed for equivalency assessments in the particular graduate program he/she is interested in. Moreover, he will go through the following procedures:


  1. Get an application form for accreditation from the CHED
  2. Present completed form and accompanying papers to the PNU Director of Admissions who initially does the initial processing of credentials/portfolio.
  3. The Director of the Office of Admissions forwards the papers to the Coordinator of the Graduate Studies Unit if the candidate meets the initial requirements.
  4. The Graduate Studies Unit Coordinator forwards the papers to the ETEEAP Coordinator to inform the candidate of other requirements. S/he later directs him/her to report to the department head concerned.
  5. The Department Head assigns a panel of assessors to evaluate applicant's portfolio, after which an oral and/or written examination will be conducted.
  6. The Department Head endorses to the College Dean the results of the accreditation.
  7. The College Dean endorses to the University Registrar consideration of the application for equivalency.

Completion of Incomplete Grades

  1. Secure and accomplish an Application for Completion of Grade form from Window 5 of the Office of the University Registrar
  2. Pay at the Cashier's Office and attach Official Receipt of payment to the Completion Form
  3. Have the record of incomplete verified by the Office of the University Registrar (OUR )staff who signs on the Completion Form, indicating the due date for its submission to the Office of the University Registrar (OUR)
  4. Submit requirements set by the professor together with the accomplished Completion Form to the professor concerned
  5. The course professor indicates the completion grade, secures signature of the department head and submits completion form with the assigned rating to the Office of the University Registrar for encoding
  6. The Office of the University Registrar (OUR) staff keeps a copy of the completion form, encodes the completion grade, and returns the duplicate copy to the professor concerned

Dropping of Course/s

  1. Secure and accomplish in quadruplicate a Request to Drop Undergraduate Course/s Form from the Office of the Dean of Student Affairs and Student Services
  2. Have the form signed by the parent/guardian, professor/s concerned, department head, Guidance Counselor and Dean of OSASS
  3. Forward the signed form in quadruplicate to the Office of the University Registrar for signature of the University Registrar
  4. Office of the University Registrar (OUR )staff returns three copies to the student – one for him/her, one to be given to the department head, and another copy to the OSASS Dean.

Applying for Extension of Stay/Renewal of Visas for Foreign Students

  1. Submit the following required documents for initial evaluation at Window 4 of Student Desk at the Bureau of Immigration
    • Notarized General Application Form
    • Original Transcript of Records
    • Notice of Re-Admission or Enrolment Form
    • Photocopy of Passport Biopage, latest arrival and latest 9F Extension
    • Photocopy of I-Card
  2. Go to Window 5 for issuance of Official Payment Slip (OPS)
  3. Pay the amount indicated in the OPS at Window 11
  4. Return to Window 6 for final evaluation of documents and for issuance of a claim stub that indicates due date of release of documents submitted and of certification of approval or disapproval of visa extension

Applying for Graduation

  1. Secure and accomplish an Application for Document/s Form from Window 5 of the Office of the University Registrar (OUR)
  2. Secure and accomplish an Application for Graduation form from the academic department concerned
  3. Attach document (checklist of courses for undergraduate students or evaluation of grades for graduate students) to the accomplished Application for Graduation Form and have both submitted to the academic department head for endorsement to the Office of the University Registrar

Applying for Documents

  1. Secure an Application for Document/s form from Window 5 of the Office of the University Registrar
  2. Fill-out the application form and indicate the document being requested for. Make sure that all blanks are filled.
  3. Pay the corresponding fee/s at the Cashier's Office.
  4. Proceed to the Accounting Office for general clearance, if applicable.
    • A general clearance is required if the application is filed for the first time, particularly application for the TOR and the Diploma.
  5. File the application form at Window 5 of the Office of the University Registrar ( OUR)
    • Make sure that the receipt of payment and general clearance, duly signed by all authorities concerned (Accounting Office, University Library, OSASS), are attached to your application.
    • Documentary stamps are needed for each Transcript of Records and Diploma.
  6. Get your Claim Stub for the documents you have applied for and return on the scheduled date of document release.

Note: The Office of the University Registrar (OUR) will not process applications with incomplete information and supporting documents.